The Posts & Planning overview in Apostle consists of three key tools:
Post overview: Manage and track all scheduled and published posts (this article)
Content calendar: View your planning visually in a calendar layout
Content planning: Set strategic content themes and timelines
This article focuses on using the Post overview to monitor post status, manage scheduling, and review performance. For more about the other tools, check out the articles on the Content calendar and Content planning.
How to use the Post overview
The Post overview displays each scheduled or published post along with key details to help you track progress and manage performance.
Key columns explained
Subject: Displays the subject and thumbnail of each post
Draft posts: Appear in the Drafts tab and are marked with (Draft): Subject in the subject line
Variants: Shows how many variants are attached to each post
Start: Indicates when the post becomes available to brand ambassadors
End: The last day the post will be suggested to brand ambassadors
Status: Shows whether a post is Upcoming, Active, or Ended
Approval: Displays if a post is Accepted, Rejected, or still Pending for approval
Shared (Amount): Total shares on both personal and business pages, compared to the total suggestions
Ambassador Shares: Total shares on personal accounts
Page Shares: Total shares on business pages
Suggested for: Lists the ambassadors and/or business pages the post was sent to
Topics: Shows the strategy topics linked to the post
💡 Tip: Use the Filter button to view only Upcoming, Active, or Ended posts. Click the Settings icon to show or hide specific columns in your Post overview.
Actions you can take
The Actions column provides tools to manage your posts:
Viewing detailed post results
Click the Subject line or the Details icon to open the detailed view of any post. Here you can:
Preview the post
Switch between brand ambassadors and business pages to see who received or shared it and at what times.
Check the business page Approval status (Accepted, Pending, or Rejected)
View the Suggestion Date and Share Date per user
Send a Reminder for unshared posts
Delete a suggestion for a specific brand ambassador
Select members and use Resend selected suggestions to send a reminder to multiple users at once
💡 Tip: Want to check if a post has been shared? Look for the shared date. Once this date appears, the post has been successfully shared to the ambassador’s personal account or business page.
Filtering and exporting your overview
Click Filter to filter your post overview by topic
Click Reset to clear all filters
Click Download to export your post data as an Excel file
Customize your Post overview
Use the Settings option to select which columns you want to show in the overview.
Note: By default, post variants are not shown. If you enable Variants, each variant will be displayed with its own data in the overview.